Student Academic Discipline Policy (Policy #71)
Appeals/Petitions/Reassessments (Policy #70)
Ethical Behaviour (Policy #33)
Illness
Leave of Absence
Withdrawal Policy
Final Exams
Student Responsibilities
Academic Standing
Illness or Incapacity
Students who become ill or otherwise incapacitated during the academic term to the extent that classes will be missed and/or assignments will not be completed should notify the Undergraduate Advisor at the earliest opportunity, in writing, indicating the general nature of the problem, the expected duration of the incapacitation and the courses that will be affected. Normally, the respective instructors should also be notified by the student as to the general circumstances and the implications for completing course work.
If required by your professor, and if you were seen at Health Services for your illness they will verify missed:
Leave of Absence
A leave of absence may be granted under certain circumstances (e.g. prolonged illness, family issues, emotional problems, etc). Leave of absences require the approval of the Undergraduate Advisor.
Withdrawal Policy
Involuntary Withdrawals
Students who receive a "Required to Withdraw" decision must withdraw from their plan of study for a minimum of eight months. Such students may apply to any other program at any time but will not be considered for re-admission to the original program for eight months. To re-apply, an Application for Re-Admission must be completed, and this form can be found on the Registrar's website. Withdrawal due to disciplinary actions, including cheating, etc., will be noted in the student's file.
Voluntary Withdrawals
Students may voluntarily withdraw from their plan of study without incurring academic penalty, provided that the appropriate Notice of Withdrawal form is completed, received, and signed by the Undergraduate Advisor prior to or during the first three calendar weeks from the start of classes.
After the deadline, students who withdraw will normally be held responsible for the term's courses in the sense that such courses will normally be recorded with grades of "WD", etc. (see "Exams and Grades" for explanation).
The statement "Voluntary Withdrawal from Term (effective date) - no Academic Penalty" will be noted on official transcripts when the effective date is after the first three weeks of lectures or for Online Learning students after the first assignment is due.
Students who voluntarily withdraw may be eligible for tuition fee and residence refunds depending on the effective date of withdrawal. (See the Calendar of Important Dates.) Students enrolled in online courses should be aware of the similar regulations which are found on the Centre for Extended Learning website.
Final Exams
Student travel plans are not considered acceptable grounds for granting an alternative examination time.
If your examination schedule contains one of the following conditions, the University will ensure relief by making alternative scheduling arrangements:
If you wish to request alternative scheduling arrangements, please complete the Final Examination Timetable Conflict Form by the required deadline.
Program Requirements and Student Responsibilities
Students have the final responsibility to ensure that they are taking:
a) the required core and elective courses in each year,
b) the appropriate number of units in each year,
c) the required prerequisites for courses in future years, and
d) all requirements necessary for graduation.
If you would like to change your Academic Plan (major), add a Minor or Option, or transfer to another program, you must submit an approved Plan Modification Form to the School’s UG Advisor.
Academic Standing
To be in good standing in Honours Planning, students must obtain a minimum average of 65% in their cumulative overall average, and 70% (75% for co-op students) in their major average (PLAN and ENVS courses) throughout the four years of their Academic Plan. All courses taken, whether passed, failed or repeated, are included in the cumulative overall and major averages. To be considered in good standing in Honours Co-op Planning, in addition to maintaining the required minimum cumulative averages, co-op students must complete and submit four satisfactory co-op work reports at the completion of their four co-op work terms. Co-op students are also required to complete a minimum of five professional development courses (modules).
If a student’s average(s) falls below the requirement, a conditional standing may be granted at the discretion of the School, which permits a student to proceed to a subsequent term. Should the student be permitted to continue on a conditional standing due to average and/or an incomplete (INC) grade or course standing, and if the required averages are not met by the end of the following term or INC’s not cleared, withdrawal from Planning will be required.
A student who is given a Failed standing at the end of her/his first or second term of study, normally will be required to successfully complete the Foundation Term. A student maintains the option to withdraw for two academic terms.
A student who continues in his/her studies after either a successful Foundation Term or an absence of two consecutive academic terms will have her/his record cleared; that is, grades achieved in all previous terms will not be included in the calculation of cumulative averages. Calculation of cumulative averages will begin with the Foundation Term or upon readmission after an absence of two consecutive academic terms.
Courses taken prior to the Foundation Term or readmission will remain on the student’s official academic record. Cleared courses with grades over 65 will contribute to the total credits required up to 10.0 units.
